Given the nature of our society, we take privacy very seriously at the Women’s Security Society, hereafter referred to as WSS. This Policy sets out how the WSS collects, uses and protects data about you.
How we obtain personal data about you
You do not have to provide any personal data in order to view the public areas of this site. However, if you wish to join the WSS then you will need to provide some basic information through completing the New Members Registration Form to enable us to assess that you meet the membership criteria.
You will also need to provide us with your contact details should you wish to make any enquiries about the WSS.
We also obtain your personal data when you visit our website. Please see below under “Cookies” for further information
How we use your personal data
Any personal data you provide to us will be used and protected in accordance with our obligations under applicable privacy laws.
We use the personal data you provide to us for answering your queries, assessing your application for membership or in order to administer the WSS, as applicable. This will involve sending you emails, to the email address you provided, about events or other data that you may find interesting as is described below under “Do we use your personal data for marketing purposes”.
We also use personal data to compile statistical data about the traffic on our website.
Please see “Cookies” below for further information.
What is our legal basis for processing your personal data?
Our lawful basis for processing your personal data are:
- When you give consent at the point of registering as a WSS Member
- Our legitimate interest when using cookies when you visit our site or when we record your IP address
If you provide your consent to allow us to process your personal data, you can withdraw your consent to such processing at any time. However, you should be aware that if you choose to withdraw your consent we will tell you more about the possible consequences, including if this means that you will removed from our membership.
Do we use your personal data for marketing purposes?
We may use your information to send you direct marketing communications about upcoming events and our mentoring scheme. This will be in the form of email.
We limit direct marketing to a reasonable and proportionate level, and we may send you communications which we think will be interesting and relevant to you, based on the WSS vision and goals.
For the purposes of data protection law, our processing of your information for direct marketing purposes is based on the consent you give us when you sign up to receive marketing communications on this website.
You have a right to stop receiving direct marketing at any time – you can do this by following the opt-out links in electronic communications (such as emails), or by contacting us at firstname.lastname@example.org
Sharing personal data
We will not share your personal data with any third parties for marketing purposes. Additionally, your personal data will not be shared with other members of the WSS without your consent.
However, we will share your personal data with third party service providers providing services to us to assist with the administration and running of the WSS. These are our web-hosting provider, Simba Hosting, and our mailing list provider, Mailchimp, who we use to notify you of up and coming WSS events or other events or data of interest to WSS members where you have consented for us to send you marketing communications.
Security of your personal data
We will keep your personal confidential.
Please be aware that the transmission of personal data over the internet (including via email) is not secure.
Again, given the nature of our society we have of course taken steps to ensure your personal data is protected once we receive it, whether received online or via other means.
When you visit this site, we will record your IP address together with the date, time and duration of your visit. An IP address is an assigned number, which allows your computer to communicate over the internet. We use this personal data to compile statistical data about the traffic on our website (e.g. number and frequency of visits). This enables us to improve our site and enhance the experience of site users.
How long do we keep this data about you
We will retain your personal data for the duration of your membership. If you would like to cease your membership, you can notify us by contacting us at email@example.com
What if you choose not to give us your personal data
If you do not wish to provide us with your personal data, we will not be able to provide you with any WSS membership benefits or communicate with you about WSS events or other related news.
Accuracy of personal data
We need to keep your personal data accurate, and we take reasonable steps to ensure the accuracy of your personal data that we obtain. If the personal data we hold about you changes, you can request us to update your personal data by contacting us at firstname.lastname@example.org
WSS Member’s Rights
Right to be informed
Subject Access Request
You have the right to know what personal data we about you. This personal data, is the data provided by you when registering as a member of the WSS and the personal data we collect when you visit our site. We shall respond promptly, and certainly within one month from the point of receiving a request and all necessary personal data from you. A subject access request can be made by contacting us at email@example.com
Right to rectification
You have the right to be able to update the personal data we hold about you when things change. To update your personal data, you can contact us at firstname.lastname@example.org
Right to erasure
You have the right to request the erasure/removal of your personal data from our records. Should you wish to remove your personal data, you can make this request by contacting us at email@example.com
Right to restriction of processing
You have the right to request that we restrict the processing of your personal data, where one of the following applies:
- The accuracy of the personal data is contested by you, and is restricted until the accuracy of the data has been verified;
- The processing is unlawful and you oppose the erasure of your personal data and instead request the restriction in its use;
- We no longer need the personal data for the purposes of processing, but it is required by you, for the establishment, exercise or defence of legal claims;
- You have objected to processing of your personal data pending the verification of whether there are legitimate grounds for us to override these objections.
The right will not apply where the processing is necessary for:
- the establishment of legal claims
- the protection of another; or
- reasons of important public interest
Right to data portability
You have the right to receive your personal data, which you have provided to us, in a structured, and readable format and have the right to share this data without hindrance from us.
Right to object
You have the right to object to the processing of your personal data, including any personal profiling. To enact your right to object, you can make this request by contacting us at firstname.lastname@example.org
If you have a complaint
If you have a complaint regarding the use of your personal data then please contact us in writing via email@example.com and we will do our best to help you.
If your complaint is not resolved to your satisfaction and you wish to make a formal complaint to the Information Commissioner’s Office (ICO), you can contact them on 01625 545745 or 0303 123 1113. You also have the right to judicial remedy against a legally binding decision of the ICO where you consider that your rights under this regulation have been infringed as a result of the processing of your personal data. You have the right to appoint a third party to lodge the complaint on your behalf and exercise your right to seek compensation.